This guide explains how to send a document to a Ricoh printer or copier with a user-defined code to start printing. This can be useful where confidential information is sent to a printer but you do not want anyone else to see the printout before you collect it.

The guide is specifically for Microsoft Word but will be similar for other applications, in particular other Microsoft Office applications:

1. Open the File menu and select Print

2. Select Printer Properties

3. In the Setup menu, look for an option named Locked Print or Secure Print

Note: this will vary depending on the model of printer. The example below is for a Ricoh SP C261SFNw:

4. Enable the feature, enter a user ID and any numerical password.

5. Click OK to save the settings.

6. Click Print to send the document to the printer.

7. You must now go to the copier in order to unlock the job for printing.

8. Press the Home Button button (highlighted below in red) and then locate the Status or Print Jobs button (depending on the model):

9. Select the locked print from the list, enter the code you set earlier, then print the document